It has been said again and again that communication is the key for a successful business. Everyone knows that a phone system is a big necessity for every business. Most people think that phone systems are costly and expensive to maintain. Everyone in the business community might be uncomfortable with this expense but bears it anyway. However, what if we said that there is a way you could have a phone system which helped you save money instead of spending on it.
That phone system is called VoIP. To give you an idea of how VoIP works we have mentioned how it saves money of a business.
- Low-cost phone calls
- Low hardware costs
- Expand your company without worrying about large bills
- Always have the most advanced software
- Save time!
A brief view of what is VoIP and how it works?
You might know that VoIP stands for Voice over Internet Protocol which is a cloud-based telephony system that works by transforming the analog voice calls into digital data packets. Afterwards, these digital packets travel over the internet such as email. Now we are going to see how VoIP saves money off your business.
Low-cost phone calls
Most of the VoIP providers offer bundle deals, which helps you save a big sum of money on the standard calls. For example, some VoIP providers charge monthly a cost which includes a large number of UK landline and cell phone calls, along with competitive value on the international calls.
Low hardware costs
Envision being capable of implementing a business phone service that provides you a lot of powerful features that allow you to enhance productivity and it also helps you save time in different regions of the company at just a fraction of the cost that you would be expecting. Most VoIP providers provide free hardware with their monthly packages, which is a great idea for expanding the business, especially on a specific budget.
Not every VoIP provider is the same in this regard. There are a number of providers that offer discounted or free hardware, whereas other providers will charge a lot of money for the initial hardware. If you are thinking about integrating VoIP with your business system, it is worth looking into different providers and see what they offer.
In the traditional phone systems, it takes a lot of time and cost to make changes which means that businesses will have to use an out of date system. On the contrary with the VoIP phone system, your provider can roll out all the latest updates easily; therefore, your business will never be behind.
Furthermore, VoIP offers users all the advanced capabilities such as auto attendant answering system and conference call. In the past, small businesses couldn’t afford features like this; however, VoIP solves this issue as well. With VoIP, your employees can use these advanced features with everyday communication, along with helping you save money.
With traditional phone systems, business expansion means you will need more phone lines and handsets to be added to your network. Usually adding extra phone lines and paying a cost for the line rental can be a bit stressful and costly. With a VoIP phone system, you can add as many users as you want without worry about wasting time or money.
Biggest cost Saving Features of VoIP Phone Services for Business
Even though VoIP technology offers a wide spectrum of elements, there are a lot of key features which are common with both small and big businesses such as:
- Ring groups
- Voicemail and messaging
- Call waiting and queues
- Extension dialing from location to location
- Background music while being on hold
- Auto-attendant (virtual receptionist)
- Conference links