How to Improve Workforce Productivity?


If you are a CEO then developing the employee’s interest in their work should be your primary responsibility. You might be focusing on enhancing the performance of your employees but you should give equal attention to improving their productivity.

These two aspects relate to each other but they are practically different. Expert employers try to work at this great combination, which consists of active team members who work at high levels of productivity.

Read more to find out how you can improve the productivity of your team.

How to Improve Personnel Productivity

Company CEOs who are committed to enhancing their team’s productivity don’t have to offer big salary raises, provide great solutions or give bonuses. But, there are plenty of beneficial and effective methods to create better productivity at your office. It all begins with the team’s engagement.

Team members who do not engage with each other often become non-productive. Employees who interact with each other in various activities come to work regularly, keep doing their job for a longer time and are highly productive.

Ways to Improve Productivity in an Organization


1. Introduce Learning Chances

The number one tactic for making the employees more productive consists of opportunities for providing training. As per the research by a top agency, there is a straight correlation between employers offering chances to study more and an improvement in their productivity.

These type of incentives can involve companies offering inside training to their employees for their team’s development. Also, companies can provide tutelage for the employees to enhance their education by taking advantage of the growing options in web-based learning.

Like, a firm’s team member with a bachelor’s degree can decide to study for an online master’s degree. The courses that the degree includes will offer practical education and knowledge that can lead to the betterment of the employee in doing their job in a managerial or leadership position.

Moreover, the courses they study can focus on business administration topics that the employees can select to do their jobs effectively. And that can make them work productively at your company.

So the offer for further training can improve the employee’s productivity because it can increase their interest in your company’s activities. Since they can learn skills, to do their job like an expert.

2. Empower the Team Members with Technology

Team members who don’t have the right gadgets to do their jobs effectively become less productive because their jobs are tough. There are a large number of employees who feel that their companies don’t provide them with the appropriate technology to do their job in a better way. The objective of firms is to obtain affordable technology for assisting their employees in meeting their goals.

Also, there are new technologies like cloud computing and portable devices, which reduce the capital prices required to purchase them. And these technologies offer immediate access to information and facts. Offering team members the gadgets they require to give better performance is an ideal initiative in enhancing employee productivity.

3. Focus on Company Culture

A firm’s culture consists of plenty of key aspects, that include work atmosphere, the firm’s vision, work ethics and objectives. Research shows that team members’ productivity improves in a work atmosphere that focuses on creating relationships and giving rewards for doing teamwork.

While firms that emphasize on positions and status of employees in the company together with their personal success reduce the team productivity.

Suppose you are planning to enhance the productivity at the office, you should change your hiring process and make sure that the employees you hire will do their jobs in an effective way with others to increase synergy in the workplace.

4. Consolidate Communication Protocols

Companies that have less frank communication between supervisors and team members, make way for productivity setbacks in the office. Supervisors should be reachable to their employees and effectively talk about what they hope for and what will be their responsibilities.

The business management ideology assists in improving team members productivity because they are directly connected to the company’s objectives. As a result, implementing beneficial communication protocols can lead to optimum performance along with better productivity.

5. Detect Goals and Set them In Line with Performance

Team members will be highly productive if the managers motivate them to work for attainable objectives. Assigning goals assists team members by motivating them and increasing their confidence in doing their jobs productively.

With spottable goals, employees can feel encouraged to take a beneficial approach in doing their job by taking ownership of their responsibilities.

Your team members will be highly productive if you keep them in a position to set goals. Goal setting makes them active and confident in their capabilities to do different activities. After creating a set of goals, the employees can feel motivated to work on a practical framework of performance inspection and take ownership of their duties.

Assigning meaningful goals to the business team members can improve their competency and productivity. It can also assist the employees in working together to become a dynamic team. Company managers should consistently inspect their employees, ensuring they have set goals and make regular progress. The managers should reward the employees for completing their goals.

To reinforce positive outcomes and acknowledge achievements, managers can utilize various rewarding methods, including gifts, bonuses, and specially designed glass awards, to visibly honour and motivate their team members.

6. Be Confident About Delegating

While this pointer may appear easy to implement, it is typically the most tricky to adapt. The CEOs might be too careful about assigning responsibilities and consider their company valuable.

That is why they may like to manage all the activities directly. While ensuring quality work is necessary, checking minor tasks yourself instead of delegating them can waste everyone’s crucial time.

It is better to assign responsibilities to qualified team members and ensure that they perform their tasks in the best manner. That provides your employees with the option to refine their skills and improve their leadership qualities that will benefit your business.

You hired your team for a specific purpose; now, you should offer them a chance to show their progress.

7. Assign Relevant Tasks to the Employees

Understanding your team members’ skills and proficiency is necessary to improve their effectiveness. Like an outgoing, creative and analytical thinker will possibly be a practical person to pitch ideas to customers. But, they might have to work hard if they are given a managerial task that requires detailed work.

Telling your employees to do everything perfectly will not be effective. Before giving a task to an employee, you should ask this question: is this the best team member to do this activity.

If that employee is not suitable, you should look for a worker who has the right skills and experience.

8. Communicate Accurately

All managers remember that communication is the best aspect for increasing a team’s productivity. Technology facilitates us to reach out to each other by simply clicking on a button or tapping on a smartphone screen. You might consider that present communication technology is effective, but that is unnecessary.

Research shows that communicating with an email is an activity that takes plenty of employees’ time. It is on the second position of the time-consuming activities that comes after their job-related activities.

You should not rely entirely on your email. That is why you should try social networking technologies created for better team communication. Also, you can motivate your team members to regularly work with a more accessible mode of conversation that is voice-to-voice discussion.

Doing a short meeting or phone call can lead to quicker task completion. Whereas, conveying instructions for doing those tasks might have taken plenty of time on emails.

9. Keep Objectives Clear and Be Focused

You can look forward to your team members becoming effective if they are focusing on their activities. If the objectives are not mentioned and attainable, team members will be less productive. So you must ensure, when setting tasks for employees, you should make them as clear as possible.

You must also zero in on the objective when describing it to the employees. Also, it would help if you told them precisely about the goal and its effect on the activity you are assigning them.

One method of doing that is by ensuring that objectives are “SMART”. It is the methodology that refers to specific, measurable, attainable, realistic and timely achievement of goals. Prior to assigning tasks to employees, you should ask whether it will be according to the requirements.

If it is not, you should inquire how you can change the task to assist the team members to focus on it and work effectively.

10. Give Incentive to Employees

One of the best methods to motivate team members to become highly effective is to provide them with a purpose. Rewarding your team members activities that they perform well will encourage them to increase their productivity.

When determining how to reward competent employees, you should ensure you review their requirements and interests. Like, one team member may prefer recognition of their services, while another would simply like a thank you.

You should also consider adopting ideas for recognizing service milestones as they are reached, and be consistent in how you use them across the entire team. Every member has to feel equally appreciated, or it will lead to friction.

It’s worth testing out different incentives and approaches to see which is the best fit for your employees. And of course if you’re unsure about this, you can always get clarity by asking the workforce directly about the types of recognition they’d like to receive.

Role Of VoIP In Improving Workforce productivity

Voice over Internet Protocol (VoIP) plays a crucial role in improving workforce productivity by offering efficient and flexible communication solutions. Here are several ways in which VoIP contributes to enhanced productivity in the workplace:

Remote Collaboration: VoIP enables employees to make and receive calls from anywhere with an internet connection. This is particularly valuable for remote or distributed teams, fostering collaboration and ensuring that employees can stay connected regardless of their physical location.

Unified Communication: VoIP often integrates with other communication tools such as video conferencing, instant messaging, and email, creating a unified communication platform. This streamlines information flow, reduces.

Integration with Productivity Tools: VoIP can integrate with various productivity tools and applications, such as Customer Relationship Management (CRM) systems. This integration enables seamless access to customer data during calls, enhancing customer interactions and streamlining workflows.

Reduced Downtime: VoIP systems often have built-in redundancy and disaster recovery features, reducing downtime associated with communication outages. It ensures that employees can maintain productivity even in the face of unexpected disruptions.

Advanced Features: VoIP systems offer a range of advanced features, including call forwarding, voicemail-to-email transcription, auto-attendants, and call recording. These features help streamline communication processes and improve overall efficiency.

Cost Savings: VoIP eliminates the need for traditional phone lines, resulting in cost savings for businesses. This allows companies to allocate resources to other areas, promoting overall financial efficiency.

Summing Up

Suppose you are a CEO then increasing your team members interest in their job should be your priority. You may be focusing on improving the performance of your team members but you should give equal attention to enhancing their productivity. These two factors relate to each other but they are practically different.

Given below is the list of ten aspects we discussed in this post to improve the employee productivity:

  • Introduce Learning Chances.
  • Empower the Team Members with Technology.
  • Focus on Company Culture.
  • Consolidate Communication Protocols.
  • Detect Goals and Set them In Line with Performance.
  • Be Confident about Delegating.
  • Assign Relevant Tasks to the Employees.
  • Communicate Accurately.
  • Keep Objectives Clear and be Focused.
  • Give Incentives to Employees.
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