15 Reasons Why a Cloud Phone System is an All-in-One Remote Work Solution for Your Business

Cloud Phone System is an All-in-One Remote Work Solution
A well-implemented cloud phone system can fulfil the requirements of any office. These days with remote team members and BYOD (Bring Your Own Devices) permission, the cloud phone system can streamline telecommunication to manage and meet the requirements of your employees within a short time and effectively.

Your business will obtain an adjustable and affordable framework by opting for a cloud-oriented phone system. A cloud system allows setting up of conveniently adaptable phone infrastructure for your office team, facilitating the inclusion of several phone lines without any strict management or necessary technical workforce. Team members benefit from improved flexibility and portability by installing a business phone and number to shift at different locations. The IT managers can achieve complete supervisory visibility and control of the VoIP phone services or remote personnel. All-in-one billing takes away specific landline charges, while the VoIP facility lowers the price of long-distance calls.

15 Reasons Why a Cloud Phone System is an All-in-One Remote Work Solution for Your Business

Why a Cloud Phone System is an All-in-One Remote Work Solution for Your Business

When you think about making remote work more manageable, we are sure your mind doesn’t jump right to telephony. Yet, the cloud phone system is now one of the most desirable tools in an office or home office SOHO (the small office or home office environment and business culture). Here we are providing fifteen reasons why you’ll agree!

1. Device Support for BYOD.

Remote employees create many opportunities for your business, yet they also bring their own devices with them. When it comes to VoIP solutions like a cloud phone system there is no need for specific devices because many systems support any device, including computers and phones (tablets are only getting more popular), allowing freedom and flexibility for everyone on the go.

2. Clear and Professional Voice Quality.

Recent research has found that many users would like to use VoIP (Voice over Internet Protocol) when they’re in the office and would value professional-quality voice calls when working remotely. What’s more, working from home gives employees the ability to perform effectively in their work hours. But because of the lack of face-to-face communication, you lose informal discussions around water coolers and miss out on necessary nonverbal cues such as body language and facial expressions. A cloud phone system can be a great solution for improving communication quality while still enabling your team members to manage their time effectively by working remotely.

3. Collaboration Tools Inside or Outside the Office.

Since cloud phone systems are web-based, they come with a whole range of collaboration tools that can be very helpful for team members in different locations. For example, your remote team can join in on video and audio conferences, share screens, share documents in real-time, and more. This way, you’re not only increasing productivity but also maintaining the personal connection that is important for workplace culture.

4. Seamless Integration with Other Office Tools.

A cloud phone system integrates perfectly with other office tools such as your calendar, email, CRM and more. You can even use it to manage your customer service desk without purchasing any additional software or hardware. That makes life much easier for administrators who don’t want to juggle multiple applications – everything you need to know is right at your fingertips.

5. Manage Your Time Efficiently.

The number one reason employees choose to work remotely can come down to personal preference, but it’s often due to wanting more control over their time and schedule. That’s understandable! With a cloud phone system, you can provide your team with greater flexibility to manage their time. And suppose this doesn’t sound like the ideal way of working for them. In that case, different setups allow everyone in the office or just people outside the office (even only specific groups) to call into your business line.

You may want certain employees who work remotely to have the same extension as those in the office, which is a feature that many cloud phone system providers offer. This way, you don’t have to give out your cell phone number and can easily keep track of all calls without any hassle.

6. Utilise One Phone System between your Remote Team and Business Staff.

Shifting your work to the cloud facilitates you in conveniently providing your team members or residential offices with completely-featured office desk phones. With web-based audio meetings and video conferencing, you can ensure that the remote employees are well-connected with other team members in team meetings. The facility to speedily start audio conferences or web conferences means that your team members can get together with the correct employees at the appropriate time and can make better decision making fast.

Opposite to standard handsets, the cloud-based phones immediately incorporate voicemail with the client directly and have other necessary features of commercial phone systems. Also, the workers who do their job onsite can utilise completely-featured VoIP desk phones for home office work part-time or benefit from the same facilities from their smartphone via mobile app. Furthermore, employees won’t be required to call consumers utilising their number when they call from their smartphones or landlines, allowing privacy.

7. Provide Mobility and Adaptability.

A cloud telephone framework removes boundaries by shifting the on-location PBX telephone framework from the office to inside the cloud. Employees in the workplace and remote team members share similar highlights and facilities of an ideal business telephone system— whatever their actual locations can be. When representatives leave their remote workplaces, a portable application permits them to stay linked with the corporate telephone system.

8. Lessen costs and improvement in pricing.

A cloud telephone framework removes boundaries by shifting the on-location PBX telephone framework from the office to inside the cloud. Employees in the workplace and remote team members share similar highlights and facilities of an ideal business telephone system— whatever their actual locations can be. When representatives leave their remote workplaces, a portable application permits them to stay linked with the corporate telephone system.

9. Improved Control and Reliability.

Security is a great concern inside the telecommunications industry and will keep on being necessary one to an organisation’s capacity to do work. A cloud-based arrangement gives IT managers more reliable command over security and, where required, meets auditing and compliance prerequisites, for example, compulsory call-logging. Moreover, a cloud telephone framework’s complete set of facilities allows the managers to oversee agent/worker efficiency and determine the effectiveness of remote personnel, telephone sales agents, and other necessary telephone-based faculty. Also, now with cloud phone system’s report management software, you can obtain necessary information about how your business’ telephone framework utilises the phone system to improve enterprise activities.

10. Enable adaptable staffing.

Most IT experts presently assist several workers who utilise a specific amount of their time in a virtual workplace or “working from home”. With a cloud telephone framework, you can undoubtedly facilitate communications at a remote place or increase remote workers to help fast or gradual progress or adjust to an occasional rise in business. Likewise, you can utilise telecommuters to help clients, shareholders, or team members. Support teams can benefit from facilities like call forwarding, which forwards calls to their smartphones when moving from their assigned areas—so they do not miss a call, even while they are moving.

These facilities allow companies to make their telecommuters keep linked as an in-office team while giving IT managers complete authority over remote teams’ telephone facilities. As a result, clients can now communicate with any remote team member whenever they want. 

11. With VoIP, you Can Stay Connected With Your Clients 24/7.

With VoIP, you can make calls from anywhere in the world with an internet connection. That makes it easy to stay connected with clients, team members, and other business contacts.

12. You Can Use Your Phone.

A cloud phone system doesn’t require you to purchase any special equipment or software. Instead, you can use your existing phone to make and receive calls. That makes set-up a breeze and eliminates the need for additional hardware expenses.

13. Cloud Phone Systems Are Flexible and Scalable.

If your business needs to grow, you can easily expand a cloud phone system to meet your new requirements. This flexibility makes it an ideal solution for constantly developing and evolving businesses.

14. You Can Save Money on Phone Bills.

A cloud phone system can help you save money on your phone bills. VoIP services are often much more affordable than traditional telephone services.

15. Cloud Phone Systems Are Easy to Use.

Cloud phone systems are easy to use and require no special training or technical knowledge. That makes them ideal for small business owners who need a simple, easy-to-use solution for their remote working needs.

The Conclusion

A well set up cloud phone system can fulfil the requirements of any business. Today, with remote workforce and BYOD (Bring Your Own Devices) permission, you can adjust telecommunication to manage and meet the requirements of your team members within a short time and effectively. And if you’re unsure whether or not this kind of system is for you, consider carrying out a trial run by subscribing for a free or affordable plan.

When making remote work more manageable, a cloud phone system should be one of your top priorities. VoIP makes calls from anywhere in the world with an internet connection. That makes it easy to stay connected with clients, team members, and other business contacts. You can also use your phone for any VoIP solution. A cloud phone system doesn’t require you to purchase any special equipment or software—you can use your existing phone to make and receive calls. Cloud phone systems are flexible and scalable, so if your business needs change, you can conveniently scale a cloud phone system to meet your new requirements. Lastly, cloud phone systems are easy to use and require no special training or technical knowledge.

A cloud phone system is a great remote work solution because it is an all-in-one package. It includes phones, an internet connection, and a phone system. That means there is no need for your employees to purchase or set up any additional equipment. Additionally, you can utilise a cloud phone system anywhere there is an internet connection.

As the modern employees consistently evolve, IT teams work to assist the fastly developing remote employees. A cloud-oriented business phone setup is created from the grassroots level to carry out activities that on-location PBX cannot do conveniently. In addition, it offers direct linking for team members outside of their primary work locations. These great features are provided with all-around plans that consist of “extras” like online faxing and audio conferencing. The other features they provide include web meetings and business SMS in an economical package for a low monthly price. We hope that with the points covered in this post, you are on your way to implement a cloud-based phone system as the best communication solution for your business.